Meetings and agendas

Meeting papers

All papers relating to applications for decision by the SCAP at the meeting (excluding legal opinion and commercially confidential information, and recommendations relating to Crown Development or mining proposals) are available online from the Wednesday prior to the meeting.

Attendance at SCAP hearings

The primary objective for meeting protocols is to maintain an environment that enables all parties to respectfully exchange information to assist SCAP Members to understand the issues and assess the application against the Planning and Design Code policies.

Members of the public and media are welcome to attend SCAP hearings to observe development assessment applications being heard.

To assist the panel and ensure the hearings progress smoothly, all attendees are asked to act respectfully during proceedings and adhere to the following attendance requirements:

• enter the room quietly at the beginning of the meeting or at the start of a new agenda item
• turn off or switch mobile phones to silent, and any other electronic device i.e. laptops and tablets
• cameras and video equipment are not to be brought into the meeting room as recording is not permitted
• dress appropriately – avoid wearing thongs, singlets, hats or sunglasses
• refrain from talking and eating during the meeting
• to limit disruption and distraction for representors, late attendees will not be permitted to enter a hearing if they arrive more than 5 minutes after the commencement of the hearing.

In the event that an attendee becomes disruptive or behaves inappropriately:

• the Presiding Member will pause the hearing and ask the person to cease the behaviour immediately or request the person leave the room
• if a person continues to disrupt the hearing the Presiding Member will adjourn the hearing and ask SCAP Members to vacate the room, security will then remove the disruptive person from the room, following which the hearing can resume
• if, in the opinion of the Presiding Member or the most senior staff member present, the behaviour warrants further intervention, the police will be contacted for assistance
• if it is suspected that there may be disruptive behaviour at a hearing, as a precaution, the SCAP Secretariat may inform security and the police of the matter prior to the commencement of the meeting.

On conclusion of the SCAP hearing, all attendees will be asked to leave the room to allow SCAP Members to deliberate and make a decision on the development application.

This decision will be communicated via the minutes of the meeting published on the SCAP website.