Procedures

In response to COVID-19 we are implementing changes to the way the State Commission Assessment Panel (SCAP) meetings will be conducted for the foreseeable future. It is essential that anyone displaying any form of illness or feeling unwell does not attend these meeting. Please take the time to review the amended SCAP Meeting Protocols below.

SCAP meetings

Regular meetings of the State Commission Assessment Panel (SCAP) will be held on the second and fourth Wednesday of each month. Alterations to the scheduled meeting arrangements may occur from time to time according to work load. A current schedule is available on the Meetings and Agendas page.

Meetings will generally be held in the morning. Attendees will be notified of the exact time of meetings in advance.

Meetings will ordinarily be held at the Ground Floor Kardi Munaintya Meeting Room located at 50 Flinders Street, Adelaide, unless otherwise notified by the SCAP Secretariat. Meetings at other locations, including regional centres, may be convened from time to time to meet specific statutory or operational needs. All SCAP meetings are open to the public with deliberations held in private.

Agendas and Minutes

Agenda items (excluding legal opinion and commercially confidential information, and papers relating to Crown Development or mining proposals) are made available to the public, including applicants and representors, from the Friday preceding the scheduled meeting at the Agendas & Minutes section of this website and at Level 5, 50 Flinders Street, Adelaide.

Minutes of the SCAP meetings are published on this website within one business day of the meeting.

Timeframes – Setting of SCAP Agenda

The SCAP agenda and meeting papers are coordinated by the SCAP Secretariat and Planning and Land Use Services staff of the Attorney-General's Department. All final plans, supporting documentation and final comments from referral agencies (if required) must be with the relevant AGD planning officer on the Thursday, 2 weeks prior to the SCAP meeting date to enable staff adequate time to prepare the agenda item, attachments and meeting invites. This also allows sufficient time for the agenda to be distributed to SCAP members for their review prior to the meeting. AGD staff will advise all relevant parties of the date of the meeting and the time an item will be considered, approximately 9 days prior to the meeting date.

The agenda is published on the website, on the Thursday prior to the meeting.

Minutes are usually uploaded to the website on the Thursday following the meeting by midday.

Operating Directions and Code of Conduct

The SCAP Practice and Operating Directions (PDF, 779 KB) outline how the business of SCAP is conducted and are determined by the Commission in accordance with section 29(3)(a) of the Act.

Members of the SCAP are bound by the Minister's Code of Conduct which forms part of the SCAP Practice and Operating Directions.

Hearings and representations

Applicants

For applications to be determined by the SCAP, applicants are provided the opportunity to attend the meeting, even when there are no representors to be heard.

Representors

Category 3 representors and applicants are heard by the SCAP, as required by the Act.

The SCAP will exercise its discretion whether to hear Category 2 representors, in accordance with the Act.

Concurrence items

For requests by Councils for concurrence, the SCAP only considers the written advice and documentation provided by the Council. As the Council has made its decision, neither the applicant nor representors (who may already have exercised their right to attend a Development Assessment Panel meeting) are invited to ensure procedural fairness in the SCAP’s deliberations.

General

The Presiding Member will allow any member of the SCAP to ask relevant questions of any person appearing before it, and may refuse to allow any questions, comment or debate that is in his/her opinion not relevant to the subject matter.

The SCAP can provide a video or telephone link for representors and applicants where required.

The SCAP discusses and determines applications in private after representors, council and the applicant have left the meeting.

Meeting Protocols

Due to COVID-19 the following changes will be implemented for SCAP meetings until 31 January 2021, or until restrictions are eased further (under the AGD Protocols & Guidelines during COVID-19 Outbreak Version 4):

  • Attendees, up to the room maximum, shall be prioritised by the Presiding Member to include:
    • SCAP members may attend in person
    • The applicant, with attendance in person limited to four people (others may join remotely).
    • Any representors, with attendance in person limited to two people per representation (others may join remotely).
    • staff attendance will be minimised to relevant staff only (e.g the Agenda Item author and SCAP coordinator)
    • Council or agency technical staff, with attendance in person limited to two person per council or agency (others may join remotely)
    • members of the public and media may attend in person (subject to numbers), but must register by 3.00pm on the Monday prior to the meeting
  • Adhere to the 2 square metre rule per person, and not exceed the maximum number of people indicated on the signage in the meeting room:
    • the Kardi Munaintya meeting room maximum is 54 people (34 in meeting room, 20 in ante room)
    • ODASA ground floor meeting room maximum is 51 people
  • Attendees should not sit or stand closer than 1.5 metres
  • People should not attend in person if they are unwell
  • No handshakes or physical contact should occur
  • Minimal items to be brought to meetings and placed on tables e.g. papers etc
  • Hand sanitiser is available in the meeting room
  • The meeting room is cleaned at the conclusion of each agenda item by the organiser (tables, benches, chair arms all wiped with disinfectant spray).

Attendees are expected to adhere to the following general meeting protocols:

  • Members, staff and visitors will not use mobile phones during the meeting
  • No electronic recording or photography will be permitted in meetings other than with the express and prior permission of the Presiding Member
  • The Presiding Member may ask any person attending a meeting of the SCAP who is behaving in a disorderly manner or otherwise causing disruption to leave the meeting.

SCAP staff

While independent of the Government, SCAP is supported in its role by the Planning and Land Use Services division of the Attorney-General's Department. Staff provide professional research and advice to the SCAP regarding applications and other matters. The SCAP is also able to delegate extensive administrative and decision making responsibility to certain planning officers of the Department.